Executive Assistant

Executive Assistant

As Building Engines continues to deliver new products and technology for the Commercial Real Estate market, we are looking for an experienced Executive Assistant to directly assist our C-Suite. We are looking for a talented right hand that will grow with the company as we continue to expand quickly.

Are you a positive, supportive, self-starter? Are you the right hand that loves organization, thinking 10 steps ahead of the team you support to strategize how to best lay out your day? Are you incredibly skilled at interacting with C-level execs and do you enjoy creating order while working independently and with little supervision? If so, this position is for you!

 

What you’ll do:

  • Proactively manage, assess and predict the day-to-day needs to ensure the team is prepared and organized for internal and external meetings and events
  • Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities
  • Resolve conflicting time demands to ensure a seamless schedule based on business priorities
  • Project manage a variety of professional through self-motivation, clear communication and complete follow through
  • Handle confidential information and communications tactfully, with efficiency and attention to details
  • Build relationships with the team and our broader network
  • Act as a gatekeeper to ensure time spent aligns to priorities
  • Anticipate the needs and proactively assemble the appropriate people and resources to solve problems

What we’re looking for:

  • 3+ years as an Executive Assistant to a C-Level executive at a high-growth technology company or similarly fast-paced environment, with a commitment to growing in an admin function
  • 5 years of relevant work experience
  • Experience predicting executive needs and resolving time management issues to ensure goals are met
  • Exceptional organizational skills coupled with impeccable attention to detail
  • Ability to read ambiguous situations appropriately and proactively take initiative using sound judgment
  • Ability to anticipate ever-changing needs and manage competing priorities
  • A strong sense of urgency with a bias towards action
  • Excellent written and verbal communication skills, including the ability to draft, edit, and proofread emails and presentation materials
  • Ability to maintain confidentiality as it relates to upcoming staffing changes, product development, and non-public information
  • A positive outlook while interacting with all levels of employees, investors, and customers

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