COI Management Software | Prism Platform by Building Engines

Make insurance one less thing to worry about

Managing multiple policies and verifying compliance can slow your team down. It’s no surprise many CRE firms fall below 50% compliance.

Prism Insurance boosts compliance and makes COI tracking simple. Monitor expirations, flag missing documents and ensure tenants and vendors meet your requirements—all in one place. With clarity and less manual follow-up, your team can stay ahead of risk, avoid costly gaps and keep operations running smoothly.

Stay covered, compliant and in control

Centralized insurance tracking

Keep all policies, certificates and documents in one place, giving your team a clear view of what’s covered and what’s not.

Automated compliance monitoring

Track expirations and requirements automatically, so you can stay compliant without chasing down updates.

Vendor and tenant compliance

Make sure vendors and tenants meet insurance requirements before work begins, reducing risk across every property. Easily enable agents to upload certificates directly via the Agent Portal.

Real-time visibility into risk

Quickly spot gaps, missing documents or expired coverage, so you can take action before issues turn into costly claims.

Supercharge your COI management with Prism + Jones

Managing certificates of insurance shouldn’t slow your team down. Prism integrates with Jones’ advanced certificate of insurance software to deliver an easier, more reliable approach to COI management—so your team can spend less time chasing paperwork and more time running better buildings.

View accurate COI data directly in Prism and keep property, tenant and vendor records in sync
Automate collection, verification and renewals to cut out manual follow-ups
Eliminate exposure to risk and protect your property from claims with faster, more reliable compliance
Improve compliance speed and accuracy while delivering a smoother tenant experience

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Simplify compliance. Strengthen protection.

Stay organized and in control of your COIs

Managing multiple policies and keeping up with compliance can slow property teams down—and it often leads to gaps in coverage. Prism brings COI tracking and management into one place, so you can stay organized, reduce manual work and keep your properties protected.• Manage all certificates, requirements and documents in a central repository• Track tenant, vendor and supplier coverage with clear, real-time visibility• Get alerts for expiring or missing COIs before coverage lapses• Make it easy for tenants and vendors to upload documents through a simple portal• Run reports to see compliance status and upcoming expirations across your portfolio

Protect against risk before it happens

A single uninsured vendor or lapse in coverage can expose your property to serious liability. Prism helps you stay ahead of risk by making sure the right coverage is in place before work begins or leases renew.• Verify tenant and vendor coverage before work starts or agreements are finalized• Automatically flag missing, incomplete or non-compliant policies• Shift liability away from owners by ensuring proper coverage is always in place• Monitor compliance continuously so issues don’t go unnoticed• Reduce exposure to costly claims with proactive COI management

Frequently asked questions

What is Prism Insurance?

Prism Insurance is a work flow within Prism operations that helps property teams manage insurance, track Certificates of Insurance (COIs) and stay compliant across their portfolio—all in one place.

How does Prism help with COI compliance?

Prism insurance policy management software centralizes all certificates and requirements, tracks expirations and gives you a clear view of compliance across vendors, tenants and properties. This helps your team catch gaps early and avoid risk.

Does Prism integrate with Jones?

Yes. Prism integrates seamlessly with Jones’ COI management software, giving you more control over compliance while reducing manual work and back-and-forth.

Can vendors and tenants upload their own certificates?

Yes. Agents can upload certificates directly through a portal, making it easier to collect documents and keep everything current without chasing emails.

Will this save my team time?

Absolutely. Prism insurance policy management system reduces manual tracking, follow-ups and duplicate work by automating key parts of the compliance process—so your team can focus on higher-value tasks.