A Better Bid Management Software | Prism by Building Engines

A better way to handle vendor bids

Managing vendor bids shouldn’t take hours of emails, spreadsheets and follow-ups. Prism brings your entire RFP process into one place, making it easy to find vendors, send requests and compare bids.

With standardized scoring and clear visibility into every response, your team can choose the right vendor faster, drive better pricing and spend less time on manual work.

Built for faster, smarter vendor selection

Create RFPs faster

Choose from over 50 ready-made templates or create your own to get bids out the door quickly.

Review bids side by side

Compare pricing and performance with standardized scoring to choose the best vendor with confidence.

Get more competitive pricing

Collect more bids with less effort, helping you drive down costs across every project.

Vendor selection

Make smarter vendor decisions with a transparent bidding process that helps you build a stronger, more diverse vendor network.

Make confident decisions at every step of the vendor bid process

Choose the right vendors, faster

Make vendor selection easier with a clear, organized process. Track interactions, offer flexible bidding and automatically keep everyone informed so you can move faster and make the right choice.

Get more qualified bids

Flexible, multi-property bids make it easier for more vendors to participate, helping you increase response rates without extra effort.

Keep vendors informed

Automatically notify vendors when bids are accepted or declined, and instantly turn approved bids into work orders to keep work moving without delays.

Keep vendor quality high and compare bids with confidence

Run a more reliable bidding process with clear standards, consistent responses and side-by-side comparisons, so you can make confident decisions and move projects forward faster.

Set clear standards

Use templates, required documentation and compliance checks to ensure every vendor meets your expectations before work begins.

Compare bids and support diversity

Collect consistent responses to easily compare bids side by side, while identifying and including woman- and minority-owned vendors in your selection process.

Build a stronger, more reliable vendor network

See how your vendors are really performing over time. Spot trends, uncover cost savings and identify your strongest partners with clear, easy-to-read reports. With flexible bidding, diversity insights and automatic updates, it’s easier to make smarter choices and build better vendor relationships.

Make data-driven vendor decisions

Use performance reports and analytics to spot trends, compare vendors and find new opportunities to save.

Build stronger relationships

Track interactions, access historical data and keep vendors engaged with flexible bidding and clear communication.

“We’re able to look at the different bids that come in and be able to see who provides the best financial benefit while hoping to get that task done.”

Washington Prime Group

“It’s incredibly simple to compare vendor proposals side by side. It makes selecting the best vendor for the job very straightforward and provides clear documentation for why the winning vendor was selected.”

Margie Deppen, Spinoso Real Estate Group

Frequently asked questions

What is Prism Bid Management?

Prism Bid Management helps property teams manage RFPs, collect bids and compare vendors in one place, making it easier to choose the right partner for every project.

How does Prism make the RFP process easier?

Prism replaces emails and spreadsheets with a single workflow. You can send requests, collect responses and compare bids side by side without all the manual follow-up.

Can I use templates for RFPs, RFQs, and RFIs?

Yes. Prism includes 50+ ready-made templates and you can create your own to keep every bid consistent and save time.

How do I compare bids in Prism?

Prism standardizes vendor responses so you can review bids side by side with clear scoring, making it easier to choose based on price and performance.

Can vendors choose which properties to bid on?

Yes. Flexible, multi-property bids let vendors select the opportunities that fit, helping you increase response rates and get more competitive bids.

What happens after I select a winning bid?

Once a bid is approved, you can generate a work order directly from the proposal, helping your team move quickly from decision to project kickoff.