As a property manager, you probably have a lot of information rattling around your documents. Invoices for maintenance work. Utility bills with energy usage. Certificates of insurance (COI) that ensure that tenants and vendors are covered. Vendor contracts with terms or clauses to reference. It can all feel like too much. And if you don’t know where any specific piece of information is, it’s going to take hours to find that one COI you need to approve work, or that one vendor contract with key terms you want to review. It can grind your day to a halt.
No longer. That’s why we’re introducing Prism AI – bringing the power of AI to commercial real estate operations in a way that’s informed by industry expertise. Hours of data analysis can instead be transformed into instantly useful information? – no more wasting time chasing information.
This isn’t just a ChatGPT-like tool layered onto your software systems. Prism AI is purpose-built for commercial real estate, turning property data into strategic ideas and recommendations through simple questions.
Let’s break down what Prism AI looks like in action.
Turning documents into recommendations
That time you used to spend manually entering data and rifling through your systems to find a key piece of information is a thing of the past. Instead, Prism AI automates routine tasks, so property teams can focus on the strategic work of tenant engagement and retention strategies that actually drive asset value. Here’s how Prism AI can make your day-to-day operations even easier:
- Simplify invoice management: Just upload your invoices and Prism that automatically fills in all the data for you
- Get smarter about energy usage: Drop your utility bills into Prism and get practical recommendations on improvements to make your buildings more sustainable
- Stay protected: Upload COIs and Prism will extract the important details, helping you ensure your tenants and vendors have the right coverage
- Never miss compliance deadlines: Prism connects your lease information with maintenance records to help you get ahead of tenant compliance obligations
- Verify vendor work: Quickly analyze vendor contracts and invoices to ensure all necessary work is complete
- Make repairs easier: Turn complex service manuals into step-by-step repair guides that help your engineers troubleshoot equipment problems faster
Instead of your important documents being buried in a complicated system you can’t figure out, Prism AI actually helps you find and use the information you need. It’s like having a smart assistant that pulls out the important details for you – saving you time and preventing those frustrating moments when you can’t find what you’re looking for.
Answering key questions with data
Imagine a property manager at the end of the quarter, who wants to ensure that they have handled all of their necessary inspection items. Instead of poring over loads of documents, they can simply ask Prism AI, “What inspection items are still outstanding from last quarter?” Prism AI will come back with an instant answer, and relevant recommendations on strategy. No technical knowhow needed – just straightforward answers to simple yet business-critical questions.
The same goes for other documents – COIs, vendor contracts and more can become a powerful source of intelligence. And it isn’t limited to one property – you can reveal portfolio-wide insights through your documents.
ROI from the start
While other AI tools promise a lot of potential, Prism AI brings measurable ROI from day one. Prism AI’s predictive intelligence and instant recommendations make your teams more efficient, your buildings run better and your tenants happier.
For property managers, hours of data gathering can take minutes, leaving more time for valuable work. For tenants, you can identify maintenance issues before they become emergency repairs to remove unexpected expenses, or spot tenant request patterns before they impact satisfaction. And for vendors, quick analysis of performance data and pricing trends allow you to find the best vendors at the lowest price.
Security you can trust
A tool that is purpose-built for CRE also means we know how critical security is. That is why Prism AI is built to the same security standards of other top Fortune 500 companies. For the technically inclined, that means we’re SOC 2 Type II certified and that we support data privacy regulations such as GDPR and CCPA. For the non-technical folks, that means we take your data security incredibly seriously.
Unlike consumer AI tools that store data in shared environments, Prism AI maintains complete data segregation. In other words, your property data, tenant information, financial details and competitive intelligence can only be seen by you. And within your company, role-based access controls ensure that only authorized users see relevant information.
AI with CRE at the core
Don’t let another day go by where valuable information sits trapped in your paperwork. Prism AI is a purpose-built commercial real estate tool that turns the documents you already have into a powerful resource that helps you cut costs, boost property value and make smarter decisions faster. Your team will thank you, your properties will run more smoothly and you’ll wonder how you managed without it. Property management is challenging enough—let Prism AI handle the document headaches so you can focus on what really matters.
Want to learn more about Prism AI? Request a demo today.
