When a property manager has to solve an issue such as an HVAC outage, it can be a major headache – needing to fix the problem as quick as possible to keep tenants happy. The challenge is even more acute for life sciences property managers. They need to understand what work is at risk due to temperature changes and fill out special paperwork to keep laboratories on track. In life sciences buildings, small issues can put a tenant’s entire operations at risk.

The right property management platform will meet every nuance of the life sciences industry. With complex engineering needs, tighter regulation and proprietary equipment, and in some cases, the need to drive a campus experience, a property management platform will need to serve these unique challenges – and Prism is up to the task.

Modular Design: Tailored Solutions for Specialized Environments

A life science campus will need the capability to monitor a range of critical equipment, from cold storage to incubators. Property managers also may need to keep a closer eye on security and access. On top of this, the space needs to not only be technically efficient, but usable and enjoyable for its tenants like any office space.

Prism’s modules are prepared for this. The Equipment Management module, for example, is invaluable in wet lab environments where precise temperature control and air quality are a must. Asset managers can automate monitoring of critical systems like fume hood ventilation, ensuring real-time alerts when parameters drift outside of the acceptable range.

For dry lab spaces focused on computational research, Prism’s Amenity Management module allows asset managers to rapidly reconfigure floor plans as research teams expand or contract. This flexibility enables asset managers to maximize rentable space while accommodating the dynamic staffing patterns common in computational biology and bioinformatics groups.

For example, when a growing genomics startup needs more space temporarily, they can book it through the amenity management module – seamlessly tracking that request along with all of that tenant’s information.

Enhanced Tenant Experience Through Seamless Integration

Integration between Prism and HqO’s tenant experience platform is particularly helpful for life sciences properties. Researchers and lab technicians can report equipment issues, book specialized rooms, or manage temperature-sensitive environments through a single interface. This eliminates communication barriers that can plague life sciences facilities, where technical requirements often get lost become difficult to keep track of.

The Work Order Management module within Prism has proven especially valuable for life sciences tenants handling sensitive materials – saving time and money. For instance, when an ultralow temperature freezer storing biological samples is malfunctioning, researchers can instantly submit detailed maintenance requests, including how vulnerable the samples are. This reduces average response times for high-priority issues, protecting millions in research investments.

 

Another challenge comes with scheduling shared resources. Modern life sciences facilities feature specialized equipment like NMR machines, mass spectrometers, and cell culture facilities that multiple tenants share. Enter Prism’s Amenity Management module. The module enables fair, transparent booking of these resources while tracking usage for fair cost allocation. This module enables tenants to feel informed, cuts down on communication struggles and maximises the use of vital equipment.

Data-Driven Decision Making for Asset Performance

For asset managers, Prism’s analytics are unmatched. Utility usage patterns, maintenance response times, and regulatory compliance status are all clearly tracked, visualising both performance and potential risks.

In an industry where any downtime can put months of research at risk, preventative maintenance is a must. With the Preventative Maintenance module. asset managers can establish maintenance schedules that flag potential failures before they occur – reducing unexpected downtime. The module also integrates with systems via Prism’s OpenAPI. No more siloed data or technology within the estate: real transparency.

The Compliance Management module addresses the complex regulatory landscape facing life sciences properties. Compliance is also a top concern for asset managers in life sciences, as the regulatory landscape changes constantly. Prism’s Compliance Management module allows asset managers to automatically document and verify compliance with issues from chemical storage regulations to biohazard disposal protocols. This centralized approach to compliance not only reduces risk but also keeps information straight during tenant turnover. When a pharmaceutical company exited a facility after clinical trials concluded, the asset management team leveraged Prism’s comprehensive compliance history to quickly ready the space for a new life sciences tenant, reducing vacancy duration.

Creating Community Within Life Sciences Campuses

Prism goes beyond the complex needs of life sciences to enhance the campus experience, through tight integration with HQO. Asset managers can coordinate industry networking sessions, scientific presentations, and professional development opportunities that add significant value for tenants. These community-building activities, managed through the same platform handling operational aspects, turn buildings from mere research spaces into innovation ecosystems. A vibrant campus makes an appealing community, driving up leasing appeal to prospective tenants.

Conclusion: Competitive Advantage in a Growing Market

Prism-powered buildings offer a compelling advantage to life sciences organizations seeking to evolve their research programs. The ability to rapidly reconfigure spaces, adjust environmental parameters, and document compliance positions asset managers to attract and retain premier tenants in this high-value sector. In an industry where specialized knowledge and adaptive capabilities are a major advantage, Prism can give asset managers a major edge.

With the right approach, you can transform your properties from physical assets into a leading partner in scientific innovation.