Do you have a preventive maintenance plan in place—and a process to follow this plan?

Having a standardized preventive maintenance process can increase the life of your equipment and assets by 10x. Preventing high replacement costs increases profit margins.

So how do you create a standardized preventive maintenance process that works?

Consistency and visibility are key. We explain how to reduce equipment and asset maintenance costs to make your property more profitable.

1. Set a Consistent Preventive Maintenance Schedule

A consistent, easy to follow schedule is the basis of an effective preventive maintenance plan.

To create a consistent schedule, you need to know your current equipment’s lifespan. Equipment that’s brand new requires different maintenance to old equipment.

Building operations software with a preventive maintenance component makes it simple to know your current equipment’s lifespan. Just view equipment history to quickly access the age and maintenance records of your equipment.

Without this software, you have to manually catalog your equipment’s lifespan.

Next, create a routine maintenance schedule to ensure all equipment stays in great shape. Different equipment may require preventive maintenance to be scheduled monthly, quarterly, or annually.

With preventive maintenance software, you can proactively monitor equipment to address problems before it fails. Proactive monitoring helps you understand how often equipment needs servicing to keep running well.

Software also helps you quickly create schedules. With some preventive maintenance software, you can even schedule maintenance for equipment by asset. This way, you can create maintenance schedules all at once, instead of one by one.

To extend equipment lifespan requires setting a consistent preventive maintenance schedule. Preventive maintenance doesn’t work without consistency.

2. Manage Maintenance from Anywhere

It’s important to be able to manage maintenance tasks from anywhere. This allows you to respond to issues as they arise, before they cause long term problems.

That’s because maintenance issues happen anywhere and everywhere. They can happen as your team moves through a building. If you don’t have a system to report problems on the spot, they’re more likely to fall through the cracks. Such oversights can cause otherwise preventable equipment failures that create unnecessary costs.

So to supplement a consistent task schedule it’s important to address maintenance issues on the go. Good preventive maintenance software has offline access for engineers to report problems even in areas with no service. This enables engineers to access maintenance schedules and log problems without having to return to the office.

3. Have a Bird’s-Eye View

Along with creating a schedule and managing maintenance on the go, it’s important to monitor maintenance progress.

Adjusting your schedule based on results extends your equipment’s lifespan. For example, you might think quarterly maintenance is sufficient for a particular piece of equipment. But after monitoring, you discover it needs monthly maintenance.

Without a high-level overview, you’d be unaware of the required maintenance cadence until the equipment breaks.

Preventive maintenance software can proactively monitor equipment data and let you know when equipment is struggling. So you can address problems and adjust your maintenance schedule before it breaks.

Good preventive maintenance software will offer a dashboard overview of everything maintenance related, such as schedules, completion status, and service history. So you never miss maintenance tasks or equipment issues. A high level overview of building maintenance makes it easy to stay on top of preventive maintenance and catch equipment issues.

Use Software to Power Your Preventive Maintenance Plan

Having a good preventive maintenance plan extends the lifetime of equipment and assets, leading to lower building operating costs.

But keeping track of equipment is time-consuming. And manually monitoring equipment increases the chances of problems slipping through the cracks.

Implementing a preventive maintenance plan and process with software makes routine maintenance easy. With equipment insights, on-the-go capabilities, and a dashboard overview, preventive maintenance software helps slash operating costs. Making your property more profitable.

To learn more preventive maintenance best practices, check out Building Engines’ checklist: How to Maximize ROI from Your Preventive Maintenance Program.