Do you have a preventive maintenance plan in place? And, do you have a process to follow this plan?

Having a standardized preventive maintenance process can increase the life of your equipment and assets by 10x. So, having a maintenance plan can prevent high replacement costs – increasing your profit margins.

How do you create a standardized preventive maintenance process that works?

Consistency and visibility are key to an effective preventive maintenance plan. Read on to find out how to reduce equipment and asset maintenance costs – while making your property more profitable.

1. Set a Consistent Preventive Maintenance Schedule

Creating a consistent, easy to follow schedule is the basis of your preventive maintenance plan.

When creating a consistent schedule, you first need to know the lifespan of your current equipment. Equipment that’s brand new will require different maintenance than equipment that needs to be replaced soon.

If you have building operations software with a preventive maintenance solution, it’s simple to know the lifespan of current equipment. With an easy to access history, you can quickly find out the age and maintenance records of your equipment.

Without this tech help, you’ll have to manually catalog the lifespan of your equipment.

Next, you need to create a schedule for routine maintenance. This ensures all your equipment stays in great shape. Depending on your equipment needs, you can schedule preventive maintenance every month, quarter, or whatever time frame suits your property best.

With preventive maintenance software, you can proactively monitor your equipment to address problems before they cause equipment to fail. This will give you an idea of how often you need to service equipment to keep it running well.

This tech can also help you quickly create schedules. With some preventive maintenance software, you can schedule maintenance for equipment by asset. That way, you can create maintenance schedules all at once – instead of one at a time.

Setting a consistent schedule for preventive maintenance is crucial to extend the lifetime of your equipment. Without consistency, your preventive maintenance plan won’t work. Preventive maintenance software can help you set a consistent schedule with ease.

2. Manage Preventive Maintenance from Anywhere

Once you’ve set a maintenance schedule, you need to be able to manage maintenance tasks from anywhere. That way, you can respond to any issues as they arise – before they cause long term problems.

Maintenance issues don’t always happen while you’re at a desk. Instead, they happen as your team moves through the building. Without a system to report these problems on the spot, it’s more likely that they’ll fall through the cracks.

This could cause otherwise preventable equipment failures – creating unnecessary costs.

To supplement your consistent task schedule, you need a way to address maintenance issues on the go. Preventive maintenance software with offline access can help engineers report problems – even in areas with no service. That way, problems can be logged without engineers having to return to the office.

Plus, with mobile capabilities, preventive maintenance software makes it easy to access maintenance schedules on the go. So, your team always knows what needs to be done – without wasting time going back and forth from the office.

Managing maintenance from anywhere is crucial to catching problems before they turn costly. And, having on the go capabilities helps your team stick to your preventive maintenance plan.

3. Have a Bird’s-Eye View of Preventive Maintenance

Along with creating a schedule and managing maintenance on the go, you need a way to monitor maintenance progress.

Adjusting your schedule based on results is important to extending the lifetime of your equipment. For example, you might think quarterly maintenance is sufficient. But, through monitoring, you find out that some equipment needs monthly maintenance.

Without a high-level overview, you’d be unaware of this until equipment breaks unexpectedly.

Preventive maintenance software can proactively monitor equipment data. And, it can let you know when equipment is struggling. That way, you can address problems and adjust your maintenance schedule before anything breaks.

What’s more, preventive maintenance software can give you a dashboard overview of everything maintenance related – like schedules, completion status, and service history. So, you never miss preventive maintenance or issues with equipment.

With a high-level overview of building maintenance, you can stay on top of preventive maintenance and catch equipment problems. So, you can extend the lifetime of your equipment – and reduce equipment costs.

Wrapping It Up

Having a good preventive maintenance plan can drastically extend the lifetime of equipment and assets – leading to lower building operating costs.

But, keeping track of all your equipment can be time-consuming. And, manually monitoring equipment makes it easier for problems to fall through the cracks.

Implementing a preventive maintenance plan and process with the right software can make routine maintenance easy. With equipment insights, on the go capabilities, and a dashboard overview, preventive maintenance software can help you slash your operating costs. And, make your property more profitable.

Looking for preventive maintenance software? Consider using Prism. With Prism’s preventive maintenance module, it’s easy to stay on top of building maintenance.

Get started with your free preventive maintenance demo today.