Do you manage your HVAC year-round? Or, is your HVAC management more sporadic – such as when problems arise?

Your HVAC is one of the most important systems in your building. If it breaks, your tenants will be uncomfortably hot or cold (depending on the season). Having to deal with an uncomfortable temperature can make tenants unhappy – possibly causing them to look for a different building.

And, if you don’t manage your HVAC year-round, it’s more likely your HVAC will fail. Even if it doesn’t, not maintaining your HVAC year-round can lead to inefficiencies – which increase your operating costs.

Want to learn more about how to avoid these issues with year-round HVAC management? Read on to find out.

1. Tenant Satisfaction

The first reason year-round HVAC management is important is that it improves tenant satisfaction.

Your HVAC system is responsible for keeping the temperature comfortable for tenants and making sure they have clean air. However, if you aren’t managing your HVAC system year-round, it’s more likely problems will occur – like the heat not working in the winter.

If your HVAC system isn’t working, it can be impossible for your tenants to stay in your building – like during a summer heatwave when the AC is broken. Having to deal with even the occasional HVAC problem can dramatically decrease tenant satisfaction – and prompt them to look for another building with better HVAC management.

But, managing your HVAC year-round can be time-consuming because you have to sort through all your records, schedule maintenance, and more. Plus, the time you spend on HVAC management can take you away from other tenant focused activities – which can hurt tenant satisfaction.

An easier way to manage your HVAC year-round to keep tenants happy is with HVAC management software. This software centralizes HVAC information – cutting down on the time required to manage your HVAC.

2. Lower Operating Expenses

Another reason you should manage your HVAC year-round is to lower your operating expenses.

If your HVAC system is running slowly or inefficiently, it could be costing you more to operate it than it should. However, if you don’t monitor your HVAC system year-round, you could miss any inefficiencies. So, your HVAC system could be costing you thousands more without you even knowing it – driving up your operating expenses.

To lower your operating costs, you need to manage your HVAC year-round. But, constantly monitoring your HVAC system can be time-consuming for your team. And, it can be costly if you need specialized HVAC help to fix inefficiencies.

With HVAC management software, it’s easy to manage your HVAC year-round – without spending all your time on it. Centralized information and digitized records of all HVAC inventory data makes it easy to compare HVAC performance now to in the past – which makes it simple to spot inefficiencies.

And, HVAC management software can make it cheaper to source specialized vendors with a trusted vendor network. With this network, you can find the best prices – reducing your operating expenses.

3. Prolong Equipment Life

Along with improving tenant satisfaction and reducing operating expenses, you should manage your HVAC year-round to get the most out of your equipment.

When you don’t manage your HVAC year-round, it’s hard to spot problems when they’re small. So, you don’t notice a problem until it causes your equipment to stop working. Then, you have to perform expensive repairs or replace it altogether – which can be a huge expense.

To make sure you don’t have any surprise equipment failures, you need to regularly monitor your HVAC equipment. But, it can be time-consuming to collect all this data. And, it can be challenging to spot trends to predict when you need to replace equipment.

Using HVAC management software can make this easier. With centrally stored data and automated maintenance recording, you can easily see how your equipment is performing and its lifespan. This helps you tend to any problems that occur to keep your equipment running longer. And, it helps you prepare for a replacement – instead of scrambling when it breaks.

And, with HVAC management software, you can order a replacement directly from the manufacturer. This can help you replace equipment as cheaply as possible – cutting down on one of the most costly aspects of your HVAC system.

Wrapping It Up

You might not think that you need to manage your HVAC year-round. Checking it in the summer and the winter should be enough, right?

No, checking your HVAC system sporadically is not enough to prevent problems that decrease tenant satisfaction. Or, to reduce operating expenses by fixing slow or inefficient HVAC systems. Plus, only occasionally checking your HVAC system makes it hard to resolve problems before they cause a costly HVAC replacement.

While managing your HVAC system year-round can be time-consuming and costly, it doesn’t have to be. You can use HVAC management software that makes it easy to stay on top of your HVAC system with centrally stored data, a vendor network, a dashboard, and more.

Looking for a better way to manage HVAC? Consider using Prism HVAC Management. This new solution supports property teams in retail, commercial, and industrial spaces by offering digitization and tracking of all HVAC inventory data, a robust equipment and vendor marketplace and automation of maintenance recording.

With all the above features and more, Prism’s HVAC management module can help you easily lower HVAC maintenance and operations costs and drive faster new leasing revenue.

Want to learn more about how HVAC management software can help you? Watch our on-demand webinar Introducing a Smarter Way to Manage HVAC in CRE.